You can route documents around for approval inside the Documentum system. Each user has his own inbox that shows all the files that he needs to look at. You can approve the file or reject it, and you can have a whole approval process where it goes to your boss first and then to his boss, etc. Every now and then, some guy form the marketing group will change the prices in this price list, and you need to know about it. You can actually tell Documentum to send you an email whenever the document is modified.
Rather than checking the file periodically to see if it has changed, you would only read it when you get an email that tells you that it has changed. The flip side of this is that the marketing guy could tell Documentum that he wants an email anytime someone reads the document.
This way he can get a feel for who is using it. What is Documentum? Michael Trafton. December 9, Collaboration and retention support: It has provided collaborative content while also authoring the content along with retention control support. Enhanced auditing: Legal requirements and satisfactory system requirements are fulfilled to make sure the chain of command. Compliance control: impose a proper approval system with eSignatures to provide a compliance control system.
A highly configured search engine that enables the user to access the specific document from the system. Therefore, we have seen how Documentum can help in enhancing the growth of any enterprise. It ensures you with an effective content strategy that can match up with your document management requirements.
It helps the organization in saving a lot of time, effort, and cost. With Documentum, the decision-making process in an enterprise can be more effective thus increasing the productivity of the company. Receive updates and latest news direct from our team. Simply enter your details below :. About Author. Ravindra Savaram is a Content Lead at Mindmajix. You can stay up to date on all these technologies by following him on LinkedIn and Twitter.
Open Menu. Course Categories. AI and Machine Learning. API Management and Testing. Big Data. Business Intelligence and Analytics. Cloud Computing. Data Science. Programming and Frameworks. Software and Automation Testing. Close Menu. Rating: 5. For us, the users, it looks like the system stores only one single file. If you want to enrich your career and become a professional in Documentum, then visit Mindmajix - a global online training platform: " Documentum Online Training " This course will help you to achieve excellence in this domain.
Advantages of Documentum Here are a few advantages of using Documentum instead of any other Content Management Software. Documentum server Documentum Content Server is a new kind of content server that was designed to simplify the task of creating or editing by using any of the Documentum applications.
Layers of Documentum There are four layers of the Documentum Platform. Let's have a look at these layers below: Services Layer The Documentum content server is staged at the base of the Documentum platform which helps in managing the repository and implementing the core content capabilities.
Image Source: opensenselabs. Interface Layer The interface layer is used by the webserver clients to create a link and communicate with the content server and the content repositories. Image Source: unodc. Image Source: undoc. Documentum Foundation Classes Documentum foundation classes, as mentioned in the interface layer, form a higher order of API providing all the functionality of Documentum.
Customize the products of Documentum such as WebTop. You can execute the operation by writing a method or procedure to the content server as a part of the life cycle.
Integration of Documentum application with third-party applications. It also allows the client to add new attributes dynamically. Image source: emc. You can assign attributes also called meta-data or properties to the document.
You can even make up special attributes — if the document is a report, you can put in the report number or if the document is a letter, you could enter the date the letter was written. Then if someone is looking for the file and they know the report number or the date the letter was sent, they can bring it right up.
Of course, you can do wildcard searches and date range searches for example, give me all the letters written last month that have the word computer in the subject. You can route documents around for approval inside the Documentum system. Each user has his own inbox that shows all the files that he needs to look at. You can approve the file or reject it, and you can have a whole approval process where it goes to your boss first and then to his boss, etc.
Every now and then, some guy from the marketing group will change the prices in this price list, and you need to know about it. You can actually tell Documentum to send you an email whenever the document is modified. Rather than checking the file periodically to see if it has changed, you would only read it when you get an email that tells you that it has changed. The flip side of this is that the marketing guy could tell Documentum that he wants an email anytime someone reads the document.
This way he can get a feel for who is using it. Documentum foundation classes, as mentioned in the interface layer, form a higher order of API providing all the functionality of Documentum. DFC can be defined as a cluster of Java classes that can make the functionality of Documentum server available to you by implementing a set of attributes. Understanding Document Life Cycles. The document life cycle is the process through which a document goes from its inception to its deactivation.
The process ranges from document authoring creation, internal and external collaboration, approval, digital signature, execution, amendment processing, to document deactivation. The life cycle begins when you generate a document that is based on a document configurator and source transaction. Source transactions include:. The initial status of a generated document is always Draft. The document stays in this status for initial editing.
Subsequent life-cycle statuses can include an optional collaboration status, an Approved status with optional workflow, and Dispatched and Executed statuses that are required.
During the life cycle, the system tracks all versions and actions that are taken against the document. Also take a look at the Documentum xCP sample application page. All of these solutions are based on or are migrating to either D2 or xCP based applications. There is already a broad variety of solutions available.
Thanks to its user based licensing model, you can start using Documentum with a company of five and still use it when with a company of 50 or You can grow your server park along with your needs as well. The licensing model is user based, so you can start with a small project to encourage digital working for one of your departments.
You wouldn't need to immediately invest a vast amount of money in server infrastructure, application development and license fees. After a successful first project, you can easily extend your Documentum implementation and user base by adding new applications.
On the server side, growing bigger is not an issue. Even when started small by squeezing as much Documentum components as possible on a few servers, this can evolve. Horizontal adding more servers and vertical adding more memory and CPU scaling remain possible. The full product stack supports virtualisation and multiple operating systems.
Clustered database server environments are supported for the major database providers. If your company is doing really well and grows beyond the boundaries of your current location, or even goes international, your Documentum system is ready to grow along. It supports branch office caching and multiple repositories at different locations with content synchronisation.
Finally, to keep your system efficient and to ensure your live content is relevant, you have to think about the lifecycle of your information. Keeping all information live in an ever-growing repository, that gets slower and contains outdated content, is not a good idea. Even though scaling is possible to keep things running smoothly, think about information archival or disposal.
Documentum engineers share your thoughts and provide solutions to tackle this challenge. Based on configurable retention policies, it is possible to archive less active information to an InfoArchive based solution. On a side note: the possibilities of InfoArchive are much broader than this use case. Start small, grow big - it sounds nice, doesn't it? As you can see, it is possible - and certainly so with the Documentum product stack. A word of caution, however: designing your information architecture, designing and implementing user-friendly features and installing as well as maintaining your Documentum services will demand an intervention from skilled developers.
Everything is moving to the cloud! True, in the future, this might or will become reality. And it is moving fast. But not all companies are eager to host their internal information outside of the company yet.
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